8 Using your Address Book

The Address Book allows us to store email addresses and other contact information for quick access. To enter a new contact in the Address Book, click the New button.  You have three choices - new contact, new group or new folder. Select New Contact. The name tab allows us to enter some basic information for our new contact. Then click the Add button.

To add a new Group of contacts, click the New button, then select New Group. A Group window appears. Enter the name of the group. Click ‘select members’.  The Select Group Members dialog box appears. To add a name to the list, simply click the Select button. When you have finished adding contacts, click OK. The Properties window shows a list of the members in the Group. Each Group is represented by a different icon in the Address Book.

Quick Review: 1 Address Book – Entering a new contact

1. Open Address Book
2. Click New
3. Click New Contact
4. Enter basic email information for new contact
5. Click Add
6. Click OK

 Quick Review: 2 Address Book – Entering a new group

1. Open Address Book
2. Click New Group
3. Enter a name for the new group
4. Click ‘select members’ from list of contacts
5. Click Select
6. Click OK
7. Click New Contact to add a New Contact to the group
8. Enter basic information as required
9. Click Add
10. Click OK when names are selected and New Contacts added

Sending a message to contacts in the Address Book

Double click the desired contact or group in the Contacts frame of Outlook Express window. A New Message composition window opens, with the recipient’s email address already inserted in the To: field. Then type your message and send as normal.

Quick Review: Sending an Email to address book contacts

1. Click Create
2. Double click on To: field
3. Click message recipient from list choosing To: CC: or BCC: field
4. Click OK
5. Complete email
6. Click Send